These guidelines apply to individuals who attend Evaluation Systems test development conferences on behalf of the Commission on Teacher Credentialing.
Additional reimbursement instructions will be made available before each conference.
Completed expense reimbursement forms should be submitted to Evaluation Systems as soon as possible after the conference to ensure reimbursement in four to six weeks.
Please send all correspondence regarding these policies to EvaluationSystemsCRG@pearson.com.
Please note: The Internal Revenue Service requires Evaluation Systems to have a completed W-9 form with a social security number on file for a participant in order to reimburse expenses.
During the school year (contract days), Evaluation Systems will reimburse a pre-K–adult educator's school district for the cost of a substitute teacher if required for the educator's attendance at an Evaluation Systems test development conference.
A completed substitute reimbursement form should be submitted to Evaluation Systems as soon as possible after the conference with a substitute invoice attached to ensure reimbursement in four to six weeks.
Please note that payment will come from Pearson and will be sent directly to the committee member's designated school/district office.
Hotel accommodations are available for members residing 50 or more miles from the meeting location, for members who are unable to travel due to adverse weather conditions, or as otherwise approved by Evaluation Systems. Hotel accommodations will be reserved by and directly billed to Evaluation Systems. Although each committee member will not be charged for the hotel rooms, each member will need to leave a deposit or credit card number at check-in to cover incidental expenses.
Evaluation Systems will reimburse personal automobile use at the federal mileage rate, round-trip ground transportation, and/or airfare. Evaluation Systems requires prior approval for car rental and airfare expenses. Parking and toll expenses will also be reimbursed with receipts.
Depending on the conference start time, a continental breakfast and lunch may be provided on the day of the conference. For meals that are not provided as a part of the meeting, a per diem reimbursement of $25 will be provided.
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